Do we need all three areas on a vacation?
No. You switch Bring, To-dos and Costs on or off one by one. Many groups start with Costs and Bring and add To-dos once check-in or checkout jobs come up. Areas you switch off are only hidden, not deleted.
Packing list, shopping and check-in in one group
Group vacation – lists and costs in one place
Pack. Shop. Settle up.
Packing list, the first grocery run, gas, rent: the chat loses track fast. In the group it stays clear who’s sorting what and who still owes whom.
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Vacation planning that survives the group chat
The rental is booked, everyone’s excited – and then it starts: who’s bringing bed linen? Who’s doing the shop on arrival day? Who fronted the deposit and the cleaning fee? Decisions sink in the chat, and on the last evening you’re sitting on the balcony with a calculator.
PlanLos! keeps the packing list, the shopping and the shared pot together. Bring for gear and groceries, To-dos for check-in and checkout, Costs for the place, gas and restaurants. Everyone in the house sees the same state – even whoever arrives two days later.
A week at the coast, a ski cabin or a city break: once money and lists get mixed, you need a place outside the chat. Otherwise what you remember most is the settle-up. For how the shared pot works, there’s a page on splitting expenses.
What should live in one place on a trip
Switch on what fits the trip. Not every group needs everything.
Packing list
Adapter, sunscreen, board games, the kids’ stuff – who already has what in the car?
First shop
Milk, bread, dish soap, bin bags – often the first argument on arrival day.
Rental & deposit
Who booked it and paid? A clear cost entry instead of “we’ll sort it later”.
Daily spending
Restaurant, ice cream, museum, rental car – log as you go and keep the evenings relaxed.
Checkout to-dos
Cleaning, keys, trash – a to-do list so it isn’t just two people scrubbing.
Balances before the drive home
One last look on the final morning at who owes whom – done.
How you start the vacation group
1
A group with the trip’s name
“Portugal 2027” or “Ski February” – everyone coming gets the link.
2
Fill the lists before you go
Packing and shopping at home – on arrival day you just tick things off.
3
Add costs on the road
Every bigger expense right away – five seconds now saves an hour later.
4
Wrap up before you leave
Clear the balances, archive the group if you like – the next trip starts clean.
Vacation scenarios
- ✓Holiday house: deposit and cleaning fee split fairly across everyone
- ✓Self-catering: the daily shop without buying things twice
- ✓Mixed arrivals: whoever gets there first adds the first shop
- ✓With kids: extra bring items for toys and snacks
Example: a holiday house for eight, one week
Sophie fronts the rent at €1,120 – with eight people that’s €140 each. Under Bring there’s a speaker, board games and a coffee machine; under To-dos “pick up keys”, “arrival-day shop” and “agree on the final clean”. Whoever arrives later sees on first opening what’s already in the house.
Where trip planning usually gets stuck
Bed linen and towels
Everyone assumes someone else is thinking of it. As its own item it gets settled before you leave.
The arrival-day shop
Whoever arrives first shops for everyone and pays upfront. With a cost entry the amount is logged the same evening.
Deposit and final cleaning
Big items only resurface at the end. Add them early and there are no surprises on the way home.
Plans that change on the way
Hiking today, spa tomorrow: activities shift, the shared list stays.
Quick questions
How do we split costs if someone arrives later?
For every expense you pick the people involved. So you add the dinner on arrival day only for whoever is already there. The rent for the house can still apply to everyone.
Can I print the packing list?
Yes. The list can be printed or saved as a PDF – handy for the drive when the signal in the mountains gives up.
When should we create the vacation group?
Right after booking, ideally. Then the deposit, the cleaning fee and the first shopping ideas end up in one place from the start instead of being dug out of the chat later. Coming from Splitwise? Import a CSV and keep the lists in the same group.
Plan the next trip
Create a free group for the rental or road trip – lists and costs before the chat fills up.